Every time you send an email it is important for sending that mail with signature it’s just like handing a business card every time, so it must be professional because your signature somewhere reflects your company’s identity and its personality.
Like ways, you cannot give a blank paper to the Clint with your contact number written on it because it is not considered professional, in the same ways you can not send an email to the Clint or anyone else from your official ID.
Reasons why Email signature is important:
Professionalism – A well-defined signature with the company logo or name shows that you are working in an established company.
Branding & reputation: A company brand is something which tells people that (who it is & what is their nature of the job) hence drafting your signature with company name shows the brand of your company with each mail you send in a day. Therefore it is important to check that branding through the signature of an employee must be done in an efficient way.
Free of cost publicity: It’s like a digital card which is a way of communication among your customers and client.
So, if a signature is that much important for a person then let’s discuss how we can save our time by adding it automatically in every mail you write instead of wasting time each time in adjusting font and drafting a signature for each mail.
Basics Requirement of Signature:
Remember do not overload your signature with images and text or icons, make it simple.
Below are some basic requirements of signature:
- Phone number
- Company name
- URL of your website or Blog
These are some basic requirements of a signature however if you want you can images, icons as per the requirement.
Procedures to Follow
• First of all sign in to your Live.com account.
• In the next step select the option button which is located at the right-hand side of the screen. Make sure it is next to your name and picture. Now, in the drop down menu click on the “More Mail Settings”.
• Click on the option of “Formatting” You will find everything in it such as Font, Signature. For more clarity check it on the left-hand side of the screen.
• Now you can select the font size which you think is appropriate for your signature. You can do this by selecting font formatting. Then type your professional signature which you want to get added to all your emails. Then click on “save” button your signature is now added.
Like your emails, your signature must be unique.
There is a ground rule that a good signature must consist of five lines. Try to add all mandate information in precise words & still keep it neat and clean. It should be in such a way that it should leave the impression on the receivers.
Advantages to Setting up a Professional Signature
Just because you add your contact number in your signature people might approach you easily regarding any query which enhances the client experience as it improves the communication gap.
Your contact information also helps people in sorting out problems such as information regarding the job opening, or other important information about the company. So, all your & your Companies contact details will enhance the customer’s experience.
If you have a business that is online and you need to recruit prospects or get information to your customers, giving them your contact information shows that you are professional and it adds to the trust they will have in doing business with you. The impression of your business to others will be good because you have nothing to hide by allowing them to have all of your professional contact information. Also, don’t forget to verify your email account.
Suppose you are doing any online business and taking follow-ups for an order, so it would be easier for your shopkeepers as well to establish contact with you and add all important information so that they can complete the business needs.
Remember your signature portrays your image in front of others they might be client or customers, so it should be selected with full confidence and carefully because it is as important as other parts of your corporate identity.